Minutes
OF THE ANNUAL MEETING OF THE
|
|
|
Council Held on Thursday 18 May 2023 at 6.00 pm Didcot Civic Hall, Britwell Road, Didcot, OX11 7JN |
|
Present:
Councillors: Ken Arlett, Pieter-Paul Barker, James Barlow, Tim Bearder, Robin Bennett, David Bretherton, Sam Casey-Rerhaye, Sue Cooper, Peter Dragonetti,
Maggie Filipova-Rivers, Stefan Gawrysiak, Mike Giles, Kate Gregory, Georgina Heritage, Kellie Hinton, Sam James-Lawrie, Alexandrine Kantor, Katharine Keats-Rohan,
Mocky Khan, Denise Macdonald, Axel Macdonald, Ben Manning, Freddie Van Mierlo,
Zia Mohammed, James Norman, Andrea Powell, Leigh Rawlins, Jo Robb, David Rouane, Ed Sadler, Anne-Marie Simpson, Ian Snowdon, Andrew Tinsley, David Turner and
Tony Worgan
An apology for absence was submitted on behalf of Councillor Ali Gordon-Creed
Officers: Patrick Arran, Head of Legal & Democratic and Monitoring Officer,
Steven Corrigan, Democratic Services Manager, and Mark Stone, Chief Executive
1 Election of Chair
Councillor Turner left the room during consideration of this item.
Councillor Turner was nominated as chair for the 2023/24 municipal year. Councillor Rouane as proposer, Councillor Bennett as seconder and Councillors Gawrysiak, Khan and Snowdon spoke in support of the nomination.
RESOLVED: to elect Councillor Turner as Chair of the council for the 2023/24 municipal year, until the next annual meeting of the Council in May 2024.
Councillor Turner signed his declaration of acceptance of office and made an acceptance speech.
2 Appointment of Vice-Chair
Councillor Hinton was nominated as vice-chair for the 2023/24 municipal year.
Councillor Bennett as proposer, Councillor Cooper as seconder and Councillors Arlett and Khan spoke in support of the nomination.
RESOLVED: to appoint Councillor Hinton as vice-chair of the council for the 2023/24 municipal year, until the next annual meeting of the Council in May 2024.
Councillor Hinton signed her declaration of acceptance of office and made an acceptance speech.
3 Minutes
RESOLVED: to approve the minutes of the meeting held on 14 March 2023 as a correct record and agree that the Chair sign them as such.
4 Declarations of interest
None.
5 Urgent business and chair's announcements
None.
6 Appointments to committees, panels and joint committees for 2023/24
Council considered the report of the head of legal and democratic on the appointment of those committees and joint committees which are required to be politically balanced; together with the Climate Ecological Emergencies Advisory Committee, Licensing Acts Committee, Community Grants Panel and appointments to joint bodies.
The chair referred to the following recommendation, circulated at the meeting, covering these appointments and to reflect the allocation of the vacant committee position:
That for the 2023/24 municipal year Council:
1. appoints the committees and panels for the 2023/24 year and allocate seats to each political group as set out in the schedule circulated prior to the meeting;
2. appoints councillors and substitutes to sit on the committees and panels as set out in the schedule circulated prior to the meeting;
3. appoints councillors to the Licensing Acts Committee as set out in the schedule circulated prior to the meeting;
4. appoints councillors to the Climate Ecological Emergencies Advisory Committee as set out in the schedule circulated prior to the meeting;
5. appoints councillors to the Community Grants Panel as set out in the schedule circulated prior to the meeting;
6. appoints chairs and vice-chairs as set out in the schedule circulated prior to the meeting;
7. appoints Katharine Keats-Rohan as the council’s representative and David Turner as substitute on the Oxfordshire Joint Health Overview and Scrutiny Committee;
8. appoints Sam Casey-Rerhaye as the council’s representative and Maggie Filipova-Rivers as substitute on the Thames Valley Police and Crime Panel;
9. appoints Jo Robb, Leigh Rawlins and David Turner to the Future Oxfordshire Partnership Scrutiny Panel;
10. authorises the head of legal and democratic to make appointments to any vacant committee or panel seat and substitute positions in accordance with the wishes of the relevant group leader.
Councillor Snowdon, the non-group councillor, advised Council that he did not wish to accept the offer of a seat on the Planning Committee.
RESOLVED:
That for the 2023/24 municipal year to:
1. appoint the following committees and panels for the 2022/23 municipal year and to appoint the membership, substitutes and chairs and vice-chairs as indicated to sit on them (see table below);
|
Green (2) |
Henley Residents Group (1) |
Labour & Co-operative (1) |
Liberal Democrat (6) |
Vacancy (1) |
|
|
Peter Dragonetti (Vice-Chair) |
Ken Arlett |
Axel Macdonald |
Tim Bearder |
|
|
|
Ali Gordon-Creed |
|
|
David Bretherton (Chair) |
|
|
|
|
|
|
Sam James-Lawrie |
|
|
|
|
|
|
Katharine Keats-Rohan |
|
|
|
|
|
|
Ben Manning |
|
|
|
|
|
|
Ed Sadler |
|
|
|
Preferred substitutes |
|
||||
|
Green (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (6) |
||
|
Sam Casey-Rerhaye |
Stefan Gawrysiak |
Mocky Khan |
Kate Gregory |
||
|
James Norman |
|
Denise Macdonald |
Georgina Heritage |
||
|
Jo Robb |
|
|
Alexandrine Kantor |
|
|
|
|
|
|
Zia Mohammed |
|
|
|
|
|
|
Andrew Tinsley |
|
|
|
|
|
|
Tony Worgan |
|
|
|
Scrutiny Committee, 9 Members |
|||
|
Green (2) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (5) |
|
James Barlow |
Ken Arlett (Chair) |
Mocky Khan (Vice-Chair) |
Kate Gregory |
|
Jo Robb |
|
|
Katharine Keats-Rohan |
|
|
|
|
Leigh Rawlins |
|
|
|
|
David Turner |
|
|
|
|
Tony Worgan |
|
Preferred substitutes |
|||
|
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (5) |
|
|
Sam Casey-Rerhaye |
Stefan Gawrysiak |
Axel Macdonald |
Mike Giles |
|
Peter Dragonetti |
Kellie Hinton |
Denise Macdonald |
Alexandrine Kantor |
|
Ali Gordon-Creed |
|
|
Ben Manning |
|
|
|
|
Andrew Tinsley |
|
|
|
|
Ed Sadler |
|
Joint Scrutiny Committee, 5 Members |
||
|
Green (1) |
Henley Residents (1) |
Liberal Democrat (3) |
|
Jo Robb |
Stefan Gawrysiak (Co-Chair) |
Alexandrine Kantor |
|
|
|
Leigh Rawlins |
|
|
|
Ed Sadler |
|
Preferred substitutes |
|
|
|
Green (3) |
Henley Residents (2) |
Liberal Democrat (3) |
|
James Barlow |
Ken Arlett |
Kate Gregory |
|
Sam Casey-Rerhaye |
Kellie Hinton |
Ben Manning |
|
Ali Gordon-Creed |
|
Tony Worgan |
|
Joint Audit and Governance, 4 Members |
||
|
Labour & Co-operative (1) |
Liberal Democrat (2) |
|
|
Peter Dragonetti |
Mocky Khan (Co-Chair) |
Leigh Rawlins |
|
|
|
Tony Worgan |
|
|
|
|
|
Green (3) |
Labour & Co-operative (2) |
Liberal Democrat (3) |
|
James Barlow |
Axel Macdonald |
David Bretherton |
|
Sam Casey-Rerhaye |
Denise Macdonald |
Katharine Keats-Rohan |
|
Jo Robb |
|
David Turner |
|
Community Governance and Electoral Issues Committee, 6 Members |
||||||
|
Green (1) |
HRG (1) |
Labour & Co-operative (1) |
Liberal Democrat (3) |
|||
|
James Barlow |
Ken Arlett (Vice-Chair) |
Mocky Khan |
David Bretherton (Chair) |
|||
|
|
|
|
Sue Cooper |
|||
|
|
|
|
Katharine Keats-Rohan |
|||
|
Preferred substitutes |
|
|
|
|||
|
Green (3) |
HRG (2) |
Labour & Co-operative (2) |
Liberal Democrat (3) |
|||
|
Peter Dragonetti |
Stefan Gawrysiak |
Axel Macdonald |
Pieter-Paul Barker |
|||
|
Jo Robb |
Kellie Hinton |
Denise Macdonald |
Maggie Filipova-Rivers |
|||
|
|
|
David Turner |
||||
|
Joint Staff Committee, 5 Members |
|
|
Green (1) |
Liberal Democrat (4) |
|
Andrea Powell |
Maggie Filipova-Rivers |
|
|
Kate Gregory |
|
|
David Rouane |
|
|
Anne-Marie Simpson |
|
Substitutes |
|
|
The Leader may be substituted by another Cabinet member. Other members of the Committee may be substituted by any member of that Council’s political group (executive or non-executive). |
|
|
General Licensing Committee, 12 Members |
||||
|
Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
|
|
Peter Dragonetti |
Kellie Hinton |
Axel Macdonald |
Mike Giles |
|
|
Ali Gordon-Creed |
|
|
Georgina Heritage |
|
|
Jo Robb (Chair) |
|
|
Sam James-Lawrie |
|
|
|
|
|
|
Katharine Keats-Rohan |
|
|
|
|
|
Ben Manning (Vice-Chair) |
|
|
|
|
|
Zia Mohammed |
|
|
|
|
|
Leigh Rawlins |
|
No substitutes |
||||
|
Licensing Acts Committee, 12 Members |
||||
|
Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
|
|
Peter Dragonetti |
Kellie Hinton |
Axel Macdonald |
Mike Giles |
|
|
Ali Gordon-Creed |
|
|
Georgina Heritage |
|
|
Jo Robb (Chair) |
|
|
Sam James-Lawrie |
|
|
|
|
|
|
Katharine Keats-Rohan |
|
|
|
|
|
Ben Manning (Vice-Chair) |
|
|
|
|
|
Zia Mohammed |
|
|
|
|
|
Leigh Rawlins |
|
No substitutes |
||||
|
Appeals Panel, 3 Members |
|||
|
Green (1) |
Liberal Democrat (2) |
||
|
Sam Casey-Rerhaye |
Georgina Heritage |
||
|
|
Anne-Marie Simpson |
||
|
Preferred substitutes |
|
|
|
|
Green (3) |
Liberal Democrat (3) |
||
|
James Barlow |
Kate Gregory |
||
|
Peter Dragonetti |
Katharine Keats-Rohan |
||
|
Jo Robb |
Leigh Rawlins |
||
|
Green (2) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (5) |
|
Ali Gordon-Creed |
Ken Arlett |
Denise Macdonald |
David Bretherton |
|
Jo Robb (Vice-Chair) |
|
|
Mike Giles |
|
|
|
|
Kate Gregory |
|
|
|
|
Georgina Heritage |
|
|
|
|
Tony Worgan (Chair) |
|
Preferred Substitutes |
|||
|
Green (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (5) |
|
James Barlow |
Stefan Gawrysiak |
Mocky Khan |
Tim Bearder |
|
Sam Casey-Rerhaye |
Kellie Hinton |
Axel Macdonald |
Katharine Keats-Rohan |
|
Peter Dragonetti |
|
|
Ben Manning |
|
|
|
|
Zia Mohammed |
|
|
|
|
David Turner |
|
Climate Ecological Emergencies Advisory Committee, 12 Members |
|||||
|
Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
||
|
Stefan Gawrysiak |
Denise Macdonald |
Mike Giles |
|||
|
Sam Casey-Rerhaye (C |
|
|
Sam James-Lawrie |
||
|
Ali Gordon-Creed |
|
|
Alexandrine Kantor |
||
|
|
|
|
|
Katharine Keats-Rohan |
|
|
|
|
|
|
Ben Manning |
|
|
|
|
|
|
Leigh Rawlins |
|
|
|
|
|
|
Andrew Tinsley (Vice-Chair) |
|
|
Preferred substitutes |
|
||||
|
Greens (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (7) |
||
|
Peter Dragonetti |
Ken Arlett |
Mocky Khan |
Pieter-Paul Barker |
||
|
James Norman |
Kellie Hinton |
Axel Macdonald |
Tim Bearder |
||
|
Jo Robb |
|
|
David Bretherton |
||
|
|
|
|
|
Sue Cooper |
|
|
|
|
|
|
Georgina Heritage |
|
|
|
|
|
|
Anne-Marie Simpson |
|
|
|
|
|
|
Tony Worgan |
|
2. appoint Katharine Keats-Rohan as the council’s representative and David Turner as substitute on the Oxfordshire Joint Health Overview and Scrutiny Committee;
3. appoint Sam Casey-Rerhaye as the council’s representative and Maggie Filipova-Rivers as substitute on the Thames Valley Police and Crime Panel;
4. appoint Jo Robb, Leigh Rawlins and David Turner to the Future Oxfordshire Partnership Scrutiny Panel;
5. authorise the head of legal and democratic to make appointments to any vacant committee or panel seat and substitute positions in accordance with the wishes of the relevant group leader.
7 Election of leader of the council
RESOLVED: to elect David Rouane as leader of the council for a four-year period ending on the day of the next post-election annual meeting in 2027.
Councillor Rouane advised that Cabinet would comprise Pieter-Paul Barker, Robin Bennett, Sue Cooper, Maggie Filipova-Rivers, Andrea Powell, Anne-Marie Simpson and Freddie van Mierlo. Councillors Bennett and Filipova-Rivers would act as deputy leaders.
8 Allowances for Independent Persons
Council considered the report of the head of legal and democratic covering the recommendations of the Independent Remuneration Panel on the payment of an allowance to the Independent Person on the Joint Audit and Governance Committee and those Independent Persons who assist the monitoring officer with code of conduct matters.
RESOLVED: to
1. agree that an allowance of £1,768 per annum be paid to the independent member of the Joint Audit and Governance Committee with effect from the date of the appointment, the cost shared equally with Vale of White Horse District Council;
2. agree that an allowance of £583 per annum be paid to each independent person appointed by the head of legal and democratic to assist in dealing with code of conduct matters, the cost shared equally with Vale of White Horse District Council, and to be backdated to 1 April 2023;
3. agree that the allowances above be subject to annual increases in line with the increase in allowances paid to councillors; and
4. authorise the head of legal and democratic to update the councillors’ allowances scheme to make reference to the allowances to independent persons set out above.
The meeting closed at 6:40pm
Chair Date
|
|